Baxter Soccer Club Inc.
Junior Presentation Day & AGM
Saturday October 21st 2017 12PM.
This year Baxter Soccer Club will be holding their Junior Trophy Presentation in the club rooms starting at 12pm sharp. At the conclusion of the presentation there will be a complimentary BBQ for all members. We have streamlined the way we present trophies and the presentation should be over in approx. 1 hour. Any player who is unable to attend the presentation day, your trophy will be retained by the club and available for collection on Registration Day 2018.
Our AGM will be held on the same day in the Club Rooms this year. All welcome.
Want to help with the development of your club? We are looking for new members for our committee. All committee positions will be declared vacant at the AGM, so if you have fresh ideas to help with the development of Baxter Soccer Club, then nominate yourself to help out.
Please note positions for the executive committee (President, Vice President, Secretary, and Treasurer) must be in writing and posted to PO Box 15 Baxter 3911 or emailed to secretary@baxtersoccerclub.org.au before October 15th 2017. Nominations for all other positions can put be in writing or in person at the AGM.
All coaching and team managers’ positions will be declared vacant at the AGM. Any person who wishes to coach or team manage next year is asked to forward their nomination in writing to either to PO Box 15 Baxter 3911 or via email to secretary@baxtersoccerclub.org.au. All coaching and team managing staff will be selected by the new committee.
PLEASE NOTE UNDER GOVERNMENT LEGISLATION ALL COMMITTEE MEMBERS, COACHES AND TEAM MANAGERS MUST HAVE A “WORKING WITH CHILDREN” CHECK COMPLETED PRIOR TO THE START OF THE 2018 SEASON. ALL COACHING PERSONNEL MUST HOLD AT MINIMUM A “JUNIOR COACHING LICENCE”, PRIOR TO SEASON 2018 COMMENCING. REFER http://www.footballfedvic.com.au/
Baxter Soccer Club Position Descriptions
Below you will find a list of each position and a brief description of each. PLEASE read and think about stepping up onto the committee. Get involved with your child’s club….we are all volunteers…and the more people we have to fill the roles…the easier it is and the smoother the club runs. At the end of the letter is a cut off section where you can nominate yourself. Either reply by mail to PO Box 15, Baxter 3911 or send via email to secretary@baxtersoccerclub.org.au by October 15th 2017.
Position Description Summary
President
Preside over monthly committee meetings
Generally liaise with Frankston City Council
Liaison officer to FFV and attend official meetings with FFV
Be available to address issues that arise during the season whilst undertaking a leading role in the management of the Club
Vice President
Undertake active role in club decisions
Preside over committee meetings when president is unavailable.
Attend meetings with or in place of the President when required.
Secretary
Attend monthly committee meetings.
Take minutes at meetings and prepare reports of such meetings.
Collect mail from mail box located at Baxter Post Office.
Report on mail received by club
Respond where applicable to any mail received.
Be available for contact from FFV regarding club issues.
Attend meetings with other groups eg FFV Frankston Council etc.
Treasurer
Prepare and maintain account system for club
Prepare and present current reports at monthly committee meetings.
Attend to correspondence from banking institutions when required.
Be available to issue and sign cheques when required
Maintain a record of all accounts
Organise the payment of accounts when due (eg Telephone, Electricity etc)
Organise Referee payments for home teams when required.
Ensure all players are financial
Registrations Officer
Maintain player database addresses, date of birth, contact details
Ensure all players are in correct age groups
Ensure all players are registered with FFV or Bayside league
Equipment Officer
Issue and maintain log of all equipment issued to teams
Replace any faulty equipment when deemed appropriate
Issue first aid kits
Replace used items from first aid kits
Collect and correlate all returned equipment at season’s end.
Uniform Officer
Order stock as required
Be available on training nights to sell uniform requirements (eg socks, shorts etc)
Keep track of all uniform sold
Receipt and bank all monies taken from sales
Canteen Officer
Order stock as required
Keep track of all stock bought and sold
Be available on training nights to operate the canteen.
Develop roster to ensure that canteen is operational at all required times
Ensure that all paid staff sign on & off so that wage expenses can be tracked
Manage canteen float and bank all monies taken from sales
Fundraising/Events Officer
Head fundraising events such as Trivia Night and raffles with the help and full support from the committee and fundraising assistants. Ideal position for someone who has lots of ideas and loves to socialise.
Fundraising Assistants
Assist fundraising officer with events such as Trivia Night. This is a less demanding role. Ideal for people who want to help but can’t commit lots of time.
Sponsorship Officer
Liaise with local businesses interested in supporting our club. Possibly improve on sponsorship packages already developed. Ideal position for a business professional who can afford a couple of hours a week to make a massive contribution to the financial stability of our club.
Maintenance Representative
Organise cleaning contractors, maintenance issues, maintenance log book (damages & maintenance required are recorded and noted when fixed), skips emptied.
Newsletter Editor
Publish monthly newsletters during the season. Collect, collate and publish relevant information for monthly newsletter. Ideal position for someone with a small amount of time and a computer to express their creative flair.
Website Administrator
Maintain and be accountable for all information relating to our website this includes but is not limited to officials’ listings, match reports, news and ideas etc.
Club Liaison Representatives
Sub Junior
Represent Club at meetings of FFV SSF Southern Hub
Liaise between FFV SSF Southern Hub and the club including fixture arrangements for U7s
Attend committee meetings and report when requested
Senior
Represent Club at monthly meeting of Bayside League
Liaise between Bayside League and the club
Attend committee meetings and report when requested
Frankston City Council Liaison Representative
Attend quarterly meetings at Frankston City Council and liaise with Council regarding Club matters.
Coaches Coordinators
Sub Junior (6 – 11)
First port of call to sub junior coaches and available to help run sub junior teams
Report to committee any problems that they may not be aware off.
Liaise with coaches and committee in regards to problems or ideas that would be of benefit to either coaching staff or the club
Junior (12 – 18)
First port of call to junior coaches and available to help run sub junior teams
Report to committee any problems that they may not be aware off.
Liaise with coaches and committee in regards to problems or ideas that would be of benefit to either coaching staff or the club.
Coaches
Sub Junior
Attend a week end course and obtain a junior licence (if not already done)
Make training both fun and educational
Be available for training at allocated times and for Saturday Games
Junior
Attend a week end course and obtain a minimum Junior Coaches licence (if not already done)
Be available on allocated nights for training, and allocated times for Sunday Games.
Team Manager Coordinator
Liaise between team managers and club
Be first point of contact for questions from team managers
Be available to help during initial team set up at beginning of each season
Team Manager Sub Junior
Receive and maintain contact list of team
Make rosters for bbq/washing etc
Organise help with setting up/packing up of pitches when playing home games.
Distribute newsletters and correspondence when issued.
Team Manager Junior
Receive and maintain contact list of team
Make rosters for bbq/washing/linesperson etc
Organise help with setting up/packing up of pitches when playing home games.
Distribute newsletters and correspondence when issued.
Fill out “Team Sheet” correctly prior to all games
Hand “Team Sheet” book and passports to Official Game Referee ½ hour prior to kick off time.
Collect “Team Sheet” book and passports after game.
PLEASE REMEMBER TO USE OUR SPONSORS SO THEY CONTINUE TO SUPPORT OUR CLUB!!
If you wish to sponsor our club, we have various packages on offer. It is a great way to advertise your business, is 100% tax deductible, and helps your local club grow. Please talk to a committee member today.
NOMINATIONS:
Please note all nominations for any position for 2017/18 committee or within Baxter Soccer Club ie. coach, team manger etc must have a “Working with Children” check completed prior to commencement of season 2018.
Forms can be collected at most post offices & are free for volunteers at sporting clubs.
Please ensure that a copy is sent to Baxter Soccer Club, PO Box 15, Baxter 3911.
NOMINATION FORM
I _____________________________________________________________, of
______________________________________________________________
would like to nominate myself for the position of
______________________________________________________________
I understand that I am nominating myself for a position on the 2017/2018 committee, and that such nomination will be brought forward at the Annual General Meeting and that I must be elected by the majority of club members, and I acknowledge that if I am duly elected I will fulfil my obligations to the best of my ability.
(Signature) (Date)
COACHING NOMINATION FORM
I _____________________________________________________________, of
______________________________________________________________
Would like to nominate myself for the position of coach / team manager for the Under ___________ in season 2018.
I understand that by nominating myself for the above position that I agree that prior to being appointed I must either have or obtain a “Working with Children” check, and that the following conditions will apply as set out in the current Baxter Soccer Club Inc handbook
7. Selection of Coaches
7.1 Introduction This policy sets out how the Club Committee currently selects and appoints a coach or coaches who will be invited to form the Team squad or squads in each year. This policy is subject to revision from time to time, and anyone consulting it should contact a member of the Committee to ensure that this is the most up-to-date version. Appointment is made by the Club Committee, if necessary by a motion voted upon at a Committee Meeting. Primary responsibility for the selection of coach/s rests with the Committee.
7.2 Selection process Selection is based upon criteria such as, but not limited to, suitability and availability, as well as the ability to communicate well and harmoniously with players, other coaches in the year group, parents and the Committee. Team coaches will be expected to pass an approved coaching course at the earliest reasonable opportunity during the season in which they are appointed. All coaches at our Club are required to adhere to our policies of sporting behavior. In addition, they will be required to set a good example to all players, parents and coaches within their year group and beyond, and the Club reserves the right to suspend or reverse the appointment of coaches who do not.
Coaches will be asked to indicate their willingness and availability to take a coaching position, and their reply will inform but not bind the Committee. The committee will monitor progress of coaches, and if necessary reserves the right to reverse the appointment.
